CISV Atlanta Area Junior Branch
October 29, 2017
Article I – Name and Purpose
Section One – Name
The name of this organization shall be the CISV Atlanta Area Junior Branch of the CISV Atlanta Area Chapter.
Section Two – Affiliation
CISV Atlanta Area Junior Branch (JB) is associated with CISV USA and CISV International. CISV is an independent, non-political, non-profit, non-religious volunteer organization promoting peace education and cross-cultural friendship.
Section Three – Purpose and Objectives
- To make the CISV experience enjoyable and fun for all participants
- To promote international understanding and awareness of world citizenship in our community
- To foster leadership and tolerance among the youth of our communities
- To provide a safe and unique environment for local CISVers
- To provide an active, driven group that keeps participants involved with CISV locally, nationally, and internationally
- To create a medium by which new people are introduced to CISV and become actively involved; and most importantly
- To be a force committed to furthering the goals of CISV at all levels.
Article II – Membership
Section One – Eligibility
Any youth wishing to be in CISV JB Atlanta Area must be between the ages of eleven (11) and twenty-five (25). However, youth wishing to become involved in CISV (specifically, the Village program) may participate in Junior Branch activities at any age below eleven (11).
To become a member of the Junior Branch, a completed Family or Individual Membership application must be submitted to the chapter along with the proper Membership fee.
Article III – Junior Branch Board
Section One – The Executive Junior Branch Board
The Executive Junior Branch shall be composed of the Local Junior Representative (LJR), Junior Local Junior Representative (Jelly Jar), Secretary, and Treasurer.
The Past-LJR shall remain on the Executive Board in a non-voting, advisory capacity for one year after term completion in the interest of maintaining fluidity and a smooth transition. The Junior Branch Advisor shall also sit on the Executive Board in a non-voting, advisory capacity. The purpose of this Executive Board is to take responsibility for the planning, organization, and overall running of the CISV Atlanta Area Junior Branch.
Section Two – The Expanded Junior Branch Board
The Expanded Junior Branch Board shall be composed of both voting and non-voting members. Social Media Chair and Merchandise (aka Swag) Chair have one vote between them. Age Representatives, while valuable participants in discussion, do not have a vote. There shall be one Age Representative for each of the 11-13, 14-16, 17-19, and 20-25 age groups. If there are no interested Junior Branch members to fill these positions, the positions will remain open until an interested Junior Brancher is elected to the position. These members shall be invited to attend Board Meetings as appropriate.
Section Three – Meetings
Regular Meetings of the Junior Branch
The meetings of the Junior Branch (JB) will be held monthly, on appropriate dates chosen by those organizing the event. Meetings may be held at local buildings, members’ houses, or other various locations. Meetings will range from social activities to activities that focus on the Educational Content Areas and ideals of CISV. They will be planned and run by the Board, but all JBers are encouraged to step forward with ideas.
JB event invitations will go out to all JBers and interested youth. JBers are encouraged to RSVP to events.
Executive and Expanded Board Meetings
The Executive and Expanded Junior Branch shall meet when deemed appropriate by any member on either Board.
Special Board Meetings
Any member of the Executive or Expanded JB Board may call a special Board Meeting for any reason.
Section Four – Elections
Elections shall be held once a year, at the supplementary Membership Meeting in late February or early March. All positions whose terms have ended shall be up for election. The Local Junior Representative, with the help of the Executive Board, shall conduct the meetings.
All those interested in running for a position must not only fulfill all the requirements of that position, (see Article IV) but they must have been active in the Junior Branch for approximately one year, having attended approximately 50% of the meetings. All their dues must have been paid to run. If no interested candidate fulfills all requirements, the election shall be opened to all those candidates realistically capable of filling in the position.
Those interested in running for a position must declare so by the first Junior Branch meeting of the New Year, held sometime in January. At the following meeting, the candidates shall formally introduce themselves to the Junior Branch. The formal election will take place at the third meeting of the year, with the stipulation that the elections must take place before March 15.
Those running for a position are not allowed to vote in the category that they are running, but may vote for the other positions.
Section Five – Board Voting
The Board votes when needed and the votes are conducted by the current Local Junior Representative. All members of the Executive and Expanded Board are entitled to one vote. A majority of board members present is needed to pass a vote, but it is highly recommended that if there is an extremely close vote, time should be taken to discuss the issue, with a probable re-vote.
Section Six – Resignation or Removal
Should any member of the Executive or Expanded Junior Board wish to resign, or is any member is not serving effectively in the position and a removal is needed, it will be brought up at a Special Board Meeting and run by the Junior Branch advisor. Should any member wish to resign, it is necessary for them to provide written notice to the entire board.
For the voted removal of any member of the Executive or Expanded Junior Board, it must be done so in the said member’s presence, with a “super-majority” vote needed. (Super-majority being unanimous, minus a single vote). The Junior Branch Advisor will conduct the vote, and the Executive and Expanded Junior Branch must be at least 2/3 present.
Section Seven – Filling a Vacated Position
A vacated position may temporarily be filled by an appointment from the Executive Board. This appointed position would serve until the next Membership meeting (either September or March) where the entire Junior Branch will elect a new person.
Article IV – Officers and Duties
Section One – Local Junior Representative
The Local Junior Representative (LJR) must be at least 15 years old, heads the Junior Branch and its Executive Board, runs elections, Board and General meetings, plays an integral role in the planning of meetings, and is responsible for delegation of tasks. The LJR – along with the Junior Branch Advisor – will sit on the Adult Board and attend Adult Board meetings. The LJR shall also work with the National Committee of Leadership Directors (NCLD) Southern Region.
The LJR shall attend CISV In Motion Conference (CIM) in October and Chapter Development (CD) Weekend in March. CISV USA reimburses one JB representative (LJR) for cost of transportation to CIM. CISV Atlanta shall reimburse the LJR for cost of registration/accommodation and Junior LJR (Jelly Jar) for cost of transportation and registration/accommodation.
If the LJR is unable to attend either CIM or CD Weekend, a proxy/representative will be secured. The first choice of proxy/representative shall be Jelly Jar. If the Jelly Jar is unable to attend, another member of the Executive Board shall.
Term for LJR is one year and LJR will be succeeded by the current Jelly Jar.
Section Two – Junior Local Junior Representative
The Junior Local Junior Representative (Jelly Jar) must be at least 14 years old, assists the Local Junior Representative (LJR) in all the same duties, and assumes duties of LJR whenever the LJR is unavailable. The Jelly Jar shares all the responsibilities of the LJR and serves a one-year term. The Jelly Jar succeeds the LJR’s position at the end of the LJR’s term.
Section Three – Secretary
The Secretary must be at least 14 years old, is responsible for the organization of the Junior Branch and responsible for contact information, notes for meetings, and communications. The Secretary shall serve a one-year term with no term limits.
Section Four – Treasurer
The Treasurer must be at least 14 years old, is responsible for all financial aspects of the JB, including the collection and management of dues. All money brought in by the JB must go through the Treasurer, and the Treasurer must handle all money being spent by the Junior Branch. Basic math skills are highly recommended. The Treasurer shall serve a one-year term with no term limits.
Section Five – Junior Branch Advisor
The Junior Branch Advisor (Advisor) must be at least 25 years old. The Advisor’s primary responsibility is to support the LJR as a co-liaison between the Junior Board and Adult Board. The Advisor serves as a chaperone when needed and works with the JB Executive Board to help run the JB in all aspects where an adult is needed.
The Advisor serves while the relationship between Advisor and JB remains mutually beneficial. A new Advisor is elected by the Adult Board and the JB Executive Board.
Section Six – Expanded Junior Branch
The Expanded Junior Branch Board consists of Age-Group Representatives, Activity Chairs, and Committee Chairs.
An Age-Group Representative (AGR) serves a one-year term and must be the age of their represented age-group. AGRs are responsible for representing the concerns, interests, and ideas of Juniors their age to the Board.
Committee and Activity Chairs serve until their role is complete or until their replacement is found. Their responsibilities shall be determined by them working with the Board.
Article V – Bylaws and Amendments
Section One – Bylaws
A copy of the bylaws will be kept by the LJR and Advisor. Each Executive Board member shall be given a copy upon installation.
Section Two – Amendments
Any active Junior Branch member can submit a neatly-typed amendment to the Bylaws. The amendment should be turned into the LJR or Advisor for consideration and then presented at a joint meeting of the Executive and Extended Boards if deemed appropriate. A 2/3rds majority of the joint Executive and Extended Board is needed to pass an amendment.
Article VI – Disbandment of the Junior Branch
Should the CISV Atlanta Area Junior Branch (JB) disband, all monies in the JB Treasury revert to the care of the Adult Treasury, and all JB assets must be frozen until a new JB establishes itself. All JB monies and past resources must be used to establish a new JB organization.
The Local Junior Representative’s (LJR) Junior Branch records shall be entrusted to the Adult Secretary until a new JB establishes itself. Efforts shall be made by the National Committee for Leadership Development (NCLD) and the Adult Board to reinstate the Junior Branch.