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CISV Atlanta

CISV educates and inspires action for a more just and peaceful world.

JB Volunteer Descriptions

Junior Branch Roles & Responsibilities

  • Advisor
  • Age-Group Representative 11-13
  • Age-Group Representative 14-16
  • Age-Group Representative 17-19
  • Age-Group Representative 20-25
  • Junior Local Junior Representative (JLJR or Jelly Jar)
  • Liaison
  • Local Junior Representative (LJR, formerly JB President)
  • Merchandise (Swag) Chair
  • Secretary
  • Social Media Chair
  • Treasurer
  • Youth Representative(s)

Descriptions

JUNIOR BRANCH

Advisor / Junior Branch

Junior Branch (JB) is the youth auxiliary of the Chapter.  Junior Branch sponsors year-round local and regional multi-cultural educational and social activities for program alumni and candidates.

 

  1. Attend Chapter board meetings as necessary to report on Junior Branch activities, in conjunction with JB youth representatives.  Attend the Annual Meeting & Conference/CISV In Motion held each October in Cincinnati, if possible.
  2. Meet regularly with JB youth representatives.  Work together with them to plan the yearly calendar.  Publish the calendar and distribute to membership. Assist in the planning and execution of all events.  Provide the Chapter president with advance copies of any printed materials.
  3. Provide information on events to the Chapter newsletter editor ahead of newsletter deadlines.  Produce flyers or notices to publicize events.  When emailing flyers, contact the corresponding secretary for email addresses.
  4. Work with the JB youth representatives and the community service liaison in planning appropriate community service opportunities, fundraisers for communities-in-need, etc.  Communicate with the Chapter president about these activities.
  5. Ensure that arrangements are made for food, drinks, tables, set-up, etc. before all activities and events.  Alcoholic beverages and smoking are prohibited for all participants at all Junior Branch activities and events.  Arrange for any supplies needed for any project being undertaken.
  6. In conjunction with JB youth representatives, confirm event or activity location with the facilities manager in writing. Pay any rental fees. When necessary, arrange for a Certificate of Insurance, in conjunction with the Chapter insurance chair/risk manager.
  7. Ensure that all Junior Branch events and activities are appropriately chaperoned.
  8. Keep all receipts and turn them in to the treasurer for reimbursement. CISV is a non-profit organization, so always use the sales tax number when purchases are made.  No taxes will be reimbursed.
  9. Following events and activities, when appropriate, and in conjunction with the JB youth representatives, send thank you notes to donors, facilities managers, etc.
  10. Work with other chairs in the Chapter, such as the community service liaison, the Mosaic chair, and the fundraising chair to involve the Junior Branch in Chapter activities.
  11. Keep copies of flyers, letters, and other information in a binder or electronic file to pass on to future JB advisors.

Age-Group Representative 11-13, 14-16, 17-19, 20-25 / Junior Branch

An Age-Group Representative (AGR) serves a one-year term and must be the age of their represented age-group.  AGRs are responsible for representing the concerns, interests, and ideas of Juniors their age to the Board.

Committee and Activity Chairs serve until their role is complete or until their replacement is found. Their responsibilities shall be determined by them working with the Board.

The Expanded Junior Branch Board shall be composed of both voting and non-voting members.  Social Media Chair and Merchandise (aka Swag) Chair have one vote between them.  Age Representatives, while valuable participants in discussion, do not have a vote.  There shall be one Age Representative for each of the 11-13, 14-16, 17-19, and 20-25 age groups.  If there are no interested Junior Branch members to fill these positions, the positions will remain open until an interested Junior Brancher is elected to the position.  These members shall be invited to attend Board Meetings as appropriate.

Junior Local Junior Representative (JLJR or Jelly Jar) / Junior Branch

The Junior Local Junior Representative (Jelly Jar) must be at least 14 years old, assists the Local Junior Representative (LJR) in all the same duties, and assumes duties of LJR whenever the LJR is unavailable.  The Jelly Jar shares all the responsibilities of the LJR and serves a one-year term.  The Jelly Jar succeeds the LJR’s position at the end of the LJR’s term.

Liaison / Junior Branch

  1. Attend Chapter Board meetings as necessary to report on Junior Branch activities, in conjunction with Junior Branch Advisors.  The LJR, JLJR, JB liaison, and JB Youth Representatives may rotate this responsibility.
  2. Meet regularly with Junior Branch Advisor.  With their guidance, plan the yearly calendar.  Publish the calendar and distribute to membership. Assist in the planning and execution of all events.  Provide the Chapter President with advance copies of any printed materials.
  3. Provide information on events to the Chapter newsletter editor ahead of newsletter deadlines.  Produce flyers or notices to publicize events.  When emailing flyers, contact the corresponding secretary for email addresses.
  4. Work with the JB advisors and community service liaison in planning appropriate community service opportunities, fundraisers for communities-in-need, etc.  Communicate with the Chapter President about these activities.
  5. Ensure that arrangements are made for food, drinks, tables, set-up, etc. before all activities and events.  Alcoholic beverages and smoking are prohibited for all participants at all Junior Branch activities and events.  Arrange for any supplies needed for any project being undertaken.
  6. In conjunction with JB Advisors, confirm event or activity location with the facilities manager in writing. Pay any rental fees.  When necessary, arrange for a Certificate of Insurance, in conjunction with the Chapter Insurance Chair/Risk Manager.
  7. In conjunction with JB Advisors, ensure that all Junior Branch events and activities are appropriately chaperoned.
  8. Keep all receipts and turn them in to the treasurer for reimbursement. CISV is non-profit, so always use the sales tax number when purchases are made.  No taxes will be reimbursed.
  9. Following events and activities, when appropriate, and in conjunction with the JB Advisors, send thank you notes to donors, facilities managers, etc.
  10. Work with other chairs in the Chapter, such as the community service liaison, Mosaic Chair, and Fundraising Chair to involve the Junior Branch in Chapter activities.
  11. Keep copies of flyers, letters, and other information in a binder or electronic file to pass on to future Junior Branch Liaisons.

Local Junior Representative (LJR formerly JB President) / Junior Branch

The Local Junior Representative (LJR) must be at least 15 years old, heads the Junior Branch and its Executive Board, runs elections, Board and General meetings, plays an integral role in the planning of meetings, and is responsible for delegation of tasks.  The LJR – along with the Junior Branch Advisor – will sit on the Adult Board and attend Adult Board meetings.  The LJR shall also work with the National Committee of Leadership Directors (NCLD) Southern Region.

The LJR shall attend CISV In Motion Conference (CIM) in October and Chapter Development (CD) Weekend in March.  CISV USA reimburses one JB representative (LJR) for cost of transportation to CIM.  CISV Atlanta shall reimburse the LJR for cost of registration/accommodation and Junior LJR (Jelly Jar) for cost of transportation and registration/accommodation.

If the LJR is unable to attend either CIM or CD Weekend, a proxy/representative will be secured.  The first choice of proxy/representative shall be Jelly Jar.  If the Jelly Jar is unable to attend, another member of the Executive Board shall.

Term for LJR is one year and LJR will be succeeded by the current Jelly Jar.

  1. Attend the Annual Meeting & Conference/CISV In Motion held each October in Cincinnati.  Represent the Chapter in all conference activities. Share and acquire ideas and knowledge.  Use what is learned at the Annual Meeting & Conference/CISV In Motion to benefit your Chapter.
  2. Attend Chapter Board meetings as necessary to report on Junior Branch activities, in conjunction with Junior Branch Advisor.  The Local Junior Representative, Junior Local Junior Representative, JB liaison, and JB youth representatives may rotate this responsibility.
  3. Meet regularly with Junior Branch advisors.  With their guidance, plan the yearly calendar.  Publish the calendar and distribute to membership. Assist in the planning and execution of all events.  Provide the Chapter president with advance copies of any printed materials.
  4. Provide information on events to the Chapter newsletter editor ahead of newsletter deadlines.  Produce flyers or notices to publicize events.  When emailing flyers, contact the corresponding secretary for email addresses.
  5. Work with the JB Advisor and Community Service Liaison in planning appropriate community service opportunities, fundraisers for communities-in-need, etc.  Communicate with the Chapter president about these activities.
  6. Following events and activities, when appropriate, and in conjunction with the JB Advisor, send thank you notes to donors, facilities managers, etc.
  7. Work with other chairs in the Chapter, such as the Community Service Liaison, Mosaic Chair, and Fundraising Chair to involve the Junior Branch in Chapter activities.
  8. Keep copies of flyers, letters, and other information in a binder or electronic file to pass on to future Local Junior Representatives.

Merchandise (Swag) Chair / Junior Branch

The Expanded Junior Branch Board shall be composed of both voting and non-voting members.  Social Media Chair and Merchandise (aka Swag) Chair have one vote between them.  Age Representatives, while valuable participants in discussion, do not have a vote.  There shall be one Age Representative for each of the 11-13, 14-16, 17-19, and 20-25 age groups.  If there are no interested Junior Branch members to fill these positions, the positions will remain open until an interested Junior Brancher is elected to the position.  These members shall be invited to attend Board Meetings as appropriate.

Committee and Activity Chairs serve until their role is complete or until their replacement is found.  Their responsibilities shall be determined by them working with the Board.

Secretary / Junior Branch

The Secretary must be at least 14 years old, is responsible for the organization of the Junior Branch and responsible for contact information, notes for meetings, and communications.  The Secretary shall serve a one-year term with no term limits.

Social Media Chair / Junior Branch

The Expanded Junior Branch Board shall be composed of both voting and non-voting members.  Social Media Chair and Merchandise (aka Swag) Chair have one vote between them.  Age Representatives, while valuable participants in discussion, do not have a vote.  There shall be one Age Representative for each of the 11-13, 14-16, 17-19, and 20-25 age groups.  If there are no interested Junior Branch members to fill these positions, the positions will remain open until an interested Junior Brancher is elected to the position.  These members shall be invited to attend Board Meetings as appropriate.

Committee and Activity Chairs serve until their role is complete or until their replacement is found.  Their responsibilities shall be determined by them working with the Board.

Treasurer / Junior Branch

The Treasurer must be at least 14 years old, is responsible for all financial aspects of the JB, including the collection and management of dues.  All money brought in by the JB must go through the Treasurer, and the Treasurer must handle all money being spent by the Junior Branch.  Basic math skills are highly recommended.  The Treasurer shall serve a one-year term with no term limits.

Youth Representative(s) / Junior Branch

  1. Attend the Annual Meeting & Conference/CISV In Motion held each October in Cincinnati, if possible.  Represent the Chapter in all activities. Share and acquire ideas and knowledge.  Use what is learned at the Annual Meeting & Conference/CISV In Motion to benefit the Chapter.
  2. Attend Chapter board meetings as necessary to report on Junior Branch activities, in conjunction with Junior Branch Advisors.  The JB president, JB liaison, and JB youth representatives may rotate this responsibility.
  3. Meet regularly with Junior Branch advisors.  With their guidance, plan the yearly calendar.  Publish the calendar and distribute to membership. Assist in the planning and execution of all events.  Provide the Chapter President with advance copies of any printed materials.
  4. Provide information on events to the Chapter newsletter editor ahead of newsletter deadlines.  Produce flyers or notices to publicize events.  When emailing flyers, contact the corresponding secretary for email addresses.
  5. Work with the JB advisors and the community service liaison in planning appropriate community service opportunities, fundraisers for communities-in-need, etc.  Communicate with the Chapter president about these activities.
  6. Ensure that arrangements are made for food, drinks, tables, set-up, etc. before all activities and events.  Alcoholic beverages and smoking are prohibited for all participants at all Junior Branch activities and events.  Arrange for any supplies needed for any project being undertaken.
  7. In conjunction with JB advisors, confirm event or activity location with the facilities manager in writing. Pay any rental fees.  When necessary, arrange for a Certificate of Insurance, in conjunction with the Chapter insurance chair/risk manager.
  8. In conjunction with JB advisors, ensure that all Junior Branch events and activities are appropriately chaperoned.
  9. Keep all receipts and turn them in to the treasurer for reimbursement. CISV is a non-profit organization, so always use the sales tax number when purchases are made.  No taxes will be reimbursed.
  10. Following events and activities, when appropriate, and in conjunction with the JB advisors, send thank you notes to donors, facilities managers, etc.
  11. Work with other chairs in the Chapter, such as the community service liaison, Mosaic chair, and fundraising chair to involve the Junior Branch in Chapter activities.
  12. Keep copies of flyers, letters, and other information in a binder or electronic file to pass on to future JB youth representatives.