CISV Atlanta Area Chapter Bylaws
December 3, 2017
CISV educates and inspires action for a more just and peaceful world.
CISV USA was founded in Cincinnati, Ohio in 1950. The first Village, hosted in Cincinnati in 1951, was organized by Dr. Doris Twitchell Allen, a noted psychologist, to foster international understanding and friendship in hopes of achieving world peace. Fifty-five children, representing nine countries, were present at the first Village.
CISV Atlanta held its first meeting on June 4, 2004 in founder Tait Anberg’s back yard in Decatur, Georgia; was recognized as an Interest Group on October 22, 2004, as a Steering Committee on October 28, 2005, as a Chapter on October 27, 2006, and held its first Village from June 27 to July 24, 2008.
Article I – Name
The name of this organization shall be CISV USA – Atlanta Area Chapter, herein called the Atlanta Chapter.
Article II – Area of Jurisdiction
The area covered by the Atlanta Chapter shall include, but not be limited to, the greater Atlanta Metropolitan area in the state of Georgia.
Article III – Affiliations
The Atlanta Chapter is a chapter of CISV USA, which serves as the United States National Association for CISV, and through this affiliation is also associated with The International Association of CISV. The Atlanta Chapter agrees to subscribe to and cooperate fully with all policies and procedures as set forth by the National and International Associations of CISV USA.
Article IV – Goals & Objectives
Section 1 – Goals of CISV
To give individuals the opportunity to learn to live peacefully with many nationalities. CISV seeks to achieve this goal by conducting educational programs and activities. These programs and activities are designed to achieve one or more of the following specific goals:
A) That individuals will build global friendship, that is, that countries will become known to them in terms of close friends rather than as abstract places on a map, or as stereotypes built from ignorance or limited experience.
B) That individuals will become aware of basic likenesses of all humans, and at the same time that they will come to know and to appreciate differences.
C) That individuals will acquire an active desire for world peace and a desire to work for it.
D) That individuals will acquire skills of communication with individuals and with groups, even when many languages are represented and when no common language exists.
E) That individuals will acquire leadership skills including administration and organization.
F) That individuals will develop personalities that are essentially free from barriers, for example, essentially free from the barrier of prejudice.
CISV programs and activities include but may not be limited to Village, Interchange, Step Up, Seminar Camp, Youth Meeting, International People’s Project, Mosaic, and Junior Branch. CISV is incorporated as a non-profit organization in the State of Georgia with its National Office in Cincinnati. The International Office is located in New Castle Upon Tyne, England.
Section 2 – Objectives
The objectives of the Atlanta Chapter include, but are not limited to:
- To further the purposes of CISV USA and adhere to its policies.
- To cooperate with the national and international associations of CISV in furthering and promoting the understanding of all peoples in the interests of world peace and world citizenship.
- To further, foster, and promote such understanding in the broader Atlanta Chapter community.
- To sponsor CISV programs and activities in the Atlanta Chapter area.
- To select and send delegates to CISV programs and activities to which the Atlanta Chapter may be invited.
- To cooperate with other groups having similar purposes.
Article V – Membership
Section 1 – Eligibility for Membership
- Eligibility. Membership in the Atlanta Chapter shall be open, upon payment of membership dues, to all persons who subscribe to the objectives of the organization.
- Membership options may be established from time to time by the Board of Directors.
- CISV travel program (including, but not limited to: Village, Interchange, Step Up, Seminar Camp, Youth Meeting, and International People’s Project) participants and their parents or guardians, including adult chairs and staff, must be members in good standing of the Atlanta Chapter and sign the appropriate participant agreement.
- Members of the Board of Directors must be in good standing with the Atlanta Chapter.
- All family members 11 and up are also members of the local Junior Branch.
- Membership of family, adult or child, for just cause, including but not limited to non-payment of agreed upon program fees, actions endangering chapter members, or conduct which clearly goes against CISV’s objectives, may be revoked by a two-thirds (2/3) vote at a meeting of the Board of Directors.
Section 2 – Annual Dues
- Membership dues shall be determined and reviewed by the Atlanta Chapter’s Board of Directors.
- Dues are payable annually at the beginning of each year, January 1, except as program participation may require. Members who are 90 days delinquent in their dues may not vote at Board of Directors or General Membership meetings until dues are paid.
- Non-payment of dues may be held to disqualify a person from participating in CISV activities.
Article VII – Board of Directors
Section 1 – Titles of Directors of the Board of the Atlanta Chapter
- Vice President of Programs
- Risk Manager
- Fundraising Chair
- Local Interchange Chair
- Selection Chair
- Local Junior Representative (formerly JB President)
Section 2 – Responsibilities
- The Board of Directors shall conduct the business of the Chapter in conformity with the bylaws, policies, and procedures of the Atlanta Chapter and CISV USA.
- Approve: 1. The official annual budget of the Chapter and non-budgeted expenditures above a dollar amount establish by the Board of Directors, 2. Policies, 3. Long-range plans, and 4. Board goals
- Provide input to the Executive Committee.
- All Directors are voting members of the Board.
- A Director shall be considered to have given notice of resignation and his or her position may be declared vacant if he or she fails to attend three consecutive meetings of the Board, unless good cause for absence and continuing interest in participation on the Board are recognized by the Board. The resignation of a Director who has missed three consecutive meetings shall not become effective until the Board has declared the position vacant.
Section 3 – Election of Directors
- Nominations for the Board of Directors may be made by the Governance Committee of the Board.
- The Directors shall be elected by secret ballot by the general membership of the chapter. The candidates receiving the highest number of votes shall be elected. In the event of a tie, a runoff election shall be held following the same procedures.
- Elections must be completed by August 31.
- The Junior Branch President is elected by the Junior Branch General Membership according to the Junior Branch bylaws and procedures.
Section 4 – Terms of Directors
- Term of office of Director shall be three (3) years beginning September 1 following elections. The term of office shall be limited to two (2) consecutive three (3) year terms.
- Term of office of Treasurer shall be three (3) years beginning January 1 following election. The term of Office shall be limited to two (2) consecutive three (3) year terms.
- If, due to death, resignation, or temporary inability to perform, any Director is unable to complete his or her term, the Board of Directors may appoint a Director to fill the vacant position until the next Annual Meeting, at which an election shall be held to fill the remaining term, if any, of the Director who did not complete his or her term.
- The JB Director may be removed from office by the Junior Branch pursuant to procedures established by the Junior Branch.
- The Junior Branch President, elected by the Junior Branch on an annual basis, shall serve as a Director.
Section 5 – Meetings
- The Board of Directors shall hold at least four in-person meetings during the Program year (e.g. Sep, Dec, Mar, Jun).
- Additional meetings may be called at the discretion of the President, and must be called upon the request of six Directors of the Board.
- Chapter business may be transacted provided a quorum, defined as at least six of the eleven Directors of the Board is present.
- Only one vote may be cast by a Board of Directors position filled by co-officers or co-chairpersons.
Article VIII – Executive Committee
- The Executive Committee shall consist of the President, Vice-President of Programs and Risk Manager.
- Convene to resolve issues of a confidential nature to which all Board Members need not be privy.
- Include, at the Executive Committee’s discretion, only need-to-know Board Members or Chairs directly involved with said confidential issue.
Article IX – Officers
Section 1 – Titles and Responsibilities of the Elected Officers of the Board of Directors of the Atlanta Chapter:
- Preside over the Board of Directors, Executive Committee, and Governance Committee. Be responsible, together with the Executive Committee and appointed Committee Chairs, for implementing all Chapter programs and activities authorized through these bylaws and the actions of the Board of Directors.
- Serve as an ex-officio member of all Board Committees.
- Establish such Committees as are deemed useful or necessary to the Chapter.
- Communicate to all members of the Board of Directors, with the help of previous Board members and Committee Chairs, job descriptions, guidelines, policies and procedures to orient them to their duties.
- Attend CISV In Motion annual national meeting held in late October as the Chapter Representative or designate a proxy if unable to attend the meeting.
B. Vice President of Programs
- Chair the Education Committee.
- Oversee and coordinate with Program Liaisons (paperwork, travel, etc.).
- Coordinate with Recruitment and Selection Chair.
- Coordinate with Treasurer to ensure Program and Travel Fees are paid.
- Board Contact for the Host Program Planner.
1) Chair the Finance Committee.
2) Keep a written record of all monies received and disbursed with the approval of the Board of Directors and/or the Executive Committee.
3) Present the books for annual audit.
4) Hold any securities owned by the Chapter and handle these in such a way as shall be approved by the Board of Directors.
5) Be bonded in the amount to be determined annually by the Board of Directors.
6) Prepare and submit an annual budget to the Executive Committee for approval by the Board of Directors.
7) Be responsible for collection of all CISV membership, travel, and program fees.
8) Shall assume primary responsibility for overseeing the financial long-term health of the Chapter.
1) Chair the Organizational Development Committee.
2) Keep full and complete records of all business of the Chapter through minutes of General Membership, Board of Directors, and Executive Committee meetings.
3) File annually a complete set of minutes in the official Chapter file.
4) File the minutes of each meeting with the Chapter Treasurer
5) Notify the Executive Committee, Board of Directors, and General Membership of all meetings as appropriate.
6) Support the President in his/her responsibility of communicating with the Board of Directors and the Executive Committee.
- Election of Officers
- The officers of the Chapter elected by the Board shall be President, Vice-President of Programs, Secretary, and Treasurer.
- To be eligible as a candidate for Office, the candidate must be a current Director on the Board, preferably near the end of her/his first year of a three year term.
- The Governance Committee shall submit to the Board at least one candidate for each office, after first obtaining said candidate’s consent.
- Election shall be by written ballot when there is more than one candidate for an office.
- Term of Office
- Each officer shall serve for two years, beginning in September or until her/his successor is elected. There is no limit to the amount of times an officer may serve in the same capacity.
Article IX – Governance Committee
- Members. The Governance Committee shall be composed of:
- President, Vice President of Programs, Secretary, Treasurer, and one other Director.
- The Governance Committee as directed by the Chapter President shall be responsible for administering the work of the Chapter as set forth in these bylaws and the actions of the Board of Directors in conformity with the bylaws, policies and procedures of the Atlanta Chapter and CISV USA.
- Submit to the Board of Directors for approval:
1) The official annual budget of the Chapter
3) Long-range plans
- Approve non-budgeted expenditures below a dollar amount established by the Board of Directors.
- Coordinate the work of the Committees.
- Nominate the slate of potential Board Members and Officers
- Appoint persons to fill vacancies that may occur on the Governance Committee. Such appointments must be voted on by the Board of Directors and shall be held valid until the next Chapter election.
- Approve the locations and times for official CISV programs and activities to be hosted by the Chapter.
- Respond to the concerns of the Chapter Membership as referred by the Board of Directors.
- Review periodically the job description of each Committee Chair.
- Create or dissolve Committees as needs indicate.
Article X – Committees
- There are four permanent Committees: Governance, Educational, Organizational Development, and Finance.
- Governance committee shall be chaired by the President
- Education committee shall be chaired by the Vice-President of Programs
- Organizational Development committee shall be chaired by the Secretary
- Finance committee shall be chaired by the Treasurer
- Directors must be members of two Committees, and can serve on any committee other than Governance committee.
- The President shall establish other Committees as are deemed useful or necessary to the Chapter.
- Each Committee Chair shall accept Committee members from the Chapter at large with exception of the Governance Committee, and shall report on the Committee’s activities to the Board upon request.
Article XI – Meetings of the General Membership
- At least one meeting of the General Membership shall be held during each Program year (September 1 – August 31).
- Members shall be notified at least ten days in advance of such meetings.
- Such other meetings as may be deemed necessary shall be called by the Board of Directors.
- On the written petition of twenty members, a meeting of the General Membership must be called.
- Voting privileges shall be extended to all adult members (21 or older) who are members in good standing.
Article XII – Amendments
Amendments to these Bylaws may be made at any General Membership meeting of the Chapter or at a meeting called for that purpose. Members must have been notified at least ten days in advance, provided written notice of such meeting has indicated that changes in these Bylaws will be discussed and voted upon at such meeting. Proposed amendments must have been presented in writing to the Board of Directors no less than seven days in advance of the meeting. Two-thirds of the General Membership, in good standing, present at such a meeting may approve amendments to these Bylaws.
Article XIII – Parliamentary Procedure
The rules contained in “Robert’s Rules of Order Revised” shall govern this organization in all cases to which they are applicable, and in which they are not inconsistent with these Bylaws or the Rules of Procedure adopted by the Board of Directors.
Article XIV – Dissolution
In the event of the dissolution of CISV Atlanta Chapter, the assets of the Chapter after the payment of all debts and expenses shall be transferred to CISV USA National Association.
Approved by the Atlanta Area Chapter General Membership: December 3, 2017